The aboutDereham Partnership

Constitution

  1. Name

The organisation will be called the aboutDereham Partnership, otherwise known as aboutDereham

  1. Mission and Aims

Our Mission

To promote and contribute to Dereham as an economically successful and culturally vibrant centre: a good place to live and a great place to visit.

Our Aims

To raise the profile of Dereham locally, in the region and nationally

To promote a positive image of Dereham by showcasing what is on offer in the local area

To provide information about activities, attractions, events and services of interest and of benefit to residents and visitors

To be a network of networks, engaged with local community, voluntary and not for profit organisations working in the local area

To act as an apolitical forum for and enable communication between the voluntary and community sector, the public sector and the private sector

To promote changes which support these aims by pressing the relevant authorities to act and/or seeking funding to carry out our own projects

  1. Membership

Membership will be open to all voluntary organisations, clubs and community groups in Dereham and its surrounding villages.

Membership will consist of the members of the Partnership. All members will be subject to the regulations of this constitution.

The Partnership reserves the right to remove members by a two-thirds majority vote of those present at a General Meeting or the Annual General Meeting

The Partnership reserves the right to review membership structures at any time and to adjust membership as necessary to fulfil the aims of the Partnership

  1. Membership Fees

Membership fees will be reviewed annually at the Annual General Meeting

  1. Officers of the Partnership

The officers of the Partnership will be:

Chairman

Vice Chairman

Honorary Secretary

Honorary Treasurer

  1. Meetings

Partnership Meetings

The quorum for Partnership Meetings will be ten members.

Partnership meetings may be attended by more than one representative from each organisation. However, each organisation has only one vote and only those organisations that have paid the current year’s membership fee may vote.

Decisions will be determined by a majority of those eligible to vote.

No individual may vote for more than one group or organisation.

All representatives may speak on any topic raised at a Partnership meeting but should make it clear if they speak on behalf of their member organisation or in a private capacity.

Votes at Partnership meetings on changes to policy are indicative only. Any such decision must be ratified at the AGM or a Special General Meeting.

Special General Meetings

A Special General Meeting can be called at any time by any three members.

Not less than 14 clear days’ notice to be given to all members.

The quorum for a Special General Meeting will be ten members.

The Annual General Meeting

Notice of the Annual General Meeting (AGM) will be given by the Honorary Secretary. Not less than 21 clear days’ notice to be given to all members. The AGM will normally be held in May in any given year.

Nominations for officers and members of the Steering Committee will be submitted to the Honorary Secretary prior to the commencement of the AGM.

The quorum for the AGM will be ten members.

Elections of officers are to take place at the AGM.

The AGM will receive a report from the Chairman of the Partnership and the annual accounts from the Honorary Treasurer.

Each member voluntary organisation, club or community group has a right to a single vote at the AGM or a General Meeting and no individual may vote for more than one group or organisation.

A General Meeting can be called at any time by any three members

The quorum for General Meetings will be ten members.

  1. Steering Committee and Sub-committees

The Partnership will be responsible for adopting new policy, codes of conduct and rules that affect the affairs of the organisation.

The Partnership delegates power to the Steering Committee to act on behalf of the Partnership.

The Partnership will receive recommendations from the Steering Committee.

The Steering Committee will be elected at the AGM and comprise of a minimum of four members

The quorum required for business to be agreed at any Steering Committee meetings will be three

The Steering Committee will have the power to appoint sub-committees and/or working groups as necessary and to appoint advisers to fulfil its business.

  1. Finance

All monies will be banked in an account held in the name of the organisation.

No authority is given to enter into debt.

The financial year will end on 31 March.

The Annual Accounts will be presented by the Honorary Treasurer at the Annual General Meeting.

There will be three unrelated signatories to the bank account and all transactions must be approved by any two of them.

  1. Dissolution

A resolution to dissolve the Partnership can only be passed at an AGM or a General Meeting through a majority vote of those present at the meeting.

In the event of dissolution, any assets of the organisation that remain will be made over to another body with similar aims.

  1. Amendments to the constitution

The constitution will only be changed through agreement by majority vote at an AGM, or General Meeting.

  1. Declaration

The Partnership hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

Revised Constitution agreed at the AGM held 14 May 2019